Your Organizational Ombuds: When Abrasive Behavior Enters Your Organization

Your Organizational Ombuds: When Abrasive Behavior Enters Your Organization

In my work as an Ombudsman, Mediator and Conflict Resolver, I have encountered thirteen situations to date that have involved a leader with an abrasive leadership style. It’s been hard for me to admit, but it took eight of those cases over several years before I really understood what was going on — and what to do about it.

In most of those cases the teams and organizations worked toward agreements that more or less stuck and the team’s performance improved. Yet, remaining underneath those changes was the abrasive behavior of the leader/individual that had not been addressed in a substantial way.

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The Silent Ones In Your Workforce (And How To Start Listening To Them)

The Silent Ones In Your Workforce (And How To Start Listening To Them)

A 2017 internal study of 164 ombuds offices in the U.S. and Canada found that, on average, 3.2% of an organization’s population used the Office of the Ombuds as a resource to resolve a variety of conflict issues.

What are the implications of this finding? Without an ombuds or similar structure in place, 3% of most organizations’ employees believe they have nowhere to turn to resolve issues within their workplace because their organization does not have an internal system in place to hear them. If you have 100 people in your organization, it’s likely that three of them are dealing with something right now at work that is troubling them, and it could potentially create a negative ripple effect throughout the organization.

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I’m an Ombuds - What’s in My Toolbox?

I’m an Ombuds - What’s in My Toolbox?

The Organizational Ombuds is being seen more and more as an important service for organizations in a complex world. The profession has existed for centuries yet remains relatively unknown, especially as anything beyond someone to call in for disputes to avoid litigation. 

Yes, we do that, but the real and lasting benefit is when we partner with HR leadership to build a workplace culture which is empowered to overcome disputes, conflict and barriers that keep the organization from thriving.

It’s a little like building a house: A reputable contractor brings in experts in different areas such as roofing, masonry, and electrical systems to ensure that the building will be up to code, run efficiently, and for a reasonable amount of time. This foundational expertise is as important as the actual structure itself to create a viable, lasting living space.

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Organizational Ombuds as Smoke Jumpers

My friend and colleague David Miller once sat in a meeting with me and took on the question from a client; What is the big picture of what you all do? David answered something like this; Envision your organization as a single dense forest sitting on a vast landscape of rolling grassy hills and mountains. The ombudsman’s job is to walk through the forest, and step back from the forest, and watch the forest from a very high perspective almost like a hawk does, curious, vigilant, and skilled. The Ombudsman walks and circles and looks from all angles and what we look for is smoke coming from inside your forest. When we spot smoke coming from your forest we take action and move in and stop the smoke before it spreads and turns into a raging fire. Then the Ombudsman helps those who manage the forest see why there was smoke in the first place and also helps them to understand what they can do to stop it from happening again. That’s the big picture of what we do.

 
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Mark Batson Baril

Mark is a conflict advisor and ombudsman for organizational teams. If you would like to contact Mark please e-mail him at mark@resologics.com

Resologics provides conflict advising services to organizations to help them avoid disputes, optimize team dynamics for better outcomes, and reduce costs. The resologics team can be reached at 800.465.4141 | team@resologics.com | www.resologics.com

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Trust is both a cause and an effect of organization culture. Most experts would agree that trust is perhaps the most vital element of a productive, harmonious, and synergistic work environment. One Harvard University study showed that the level of trust in the work environment greatly influenced the productivity as well as the happiness of employees. According to Dr. Nancy Etcoff, the lead researcher on the study, work environments that foster positivity, interpersonal trust, respect, open communication and quality personal relationships build the most committed and productive workforce.

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If you’ve been in business for years and have never heard the term ‘Ombudsman,’ don’t worry, you’re not alone. This weird-sounding word (it’s Swedish for “representative” coined in the 13th century) represents a vital service to organizations in just about every sector of society.

A company finding itself in the midst of a conflict management crisis that is sapping resources, creating a deep rift in the workplace culture and heading toward a legal nightmare, finds out fast how valuable an Ombudsman’s services can be in resolving the conflict and restoring peace and productivity to the organization.

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